How do I organize my Outlook categories?

Create a category

1. Select an email message or calendar event and right-click.
2. From the Categorize menu, select New category.
3. Type a name for your category, and then, if you want, choose a color by clicking the category icon.
4. Press Enter. The category is created and applied to the items you’ve selected.

How do you name categories in Outlook?

Rename a Category

1. Expand the Tags group, if necessary.
2. Click the Categorize button.
3. Select All Categories. The Color Categories dialog box appears, listing all the categories that have been set up.
4. Select a category.
5. Click Rename.
6. Enter a new name.
7. Click OK.

Why can’t I rename categories in Outlook?

Even if you have Owner permissions to the Calendar folder of the user who is sharing folders, the Rename button is always disabled in the Color Categories dialog box for someone other than the mailbox owner.

How do you organize email categories?

Organize Messages with Categories in Outlook

1. Open the message in the Reading Pane or in a separate window.
2. Go to the Home tab, in the Tags group and select Categorize.
3. Choose the category you want to use.
4. The first time you assign a category to a message, the Rename Category dialog box opens.
5. Select Yes.

How do I add names to color categories in Outlook?

Rename a color category

1. Select an Outlook item (either an email, calendar event, contact, or task.
2. In the Tags group on the Ribbon, click Categorize, and then click All Categories.
3. Click a category, and then click Rename.
4. Type the new name for the color category, and then press Enter.

How do you label emails in Outlook?

When viewing a message, click the Labels button to add a label to the message. You can also click and drag a label from the left side, and drop it on the message. When writing a new message, click. More options in the bottom right corner of the compose window, click Label, and then select one of your labels.

How do I rename categories in Outlook for Mac?

On the Home tab, click Categorize, then click Edit Categories… Double-click the category name that you want to change, and then enter the new name in the text box.

How do I sort by categories in Outlook 365?

Filter items by category

1. At the bottom of the navigation pane, click Mail .
2. In the folder list, click the folder containing the messages that you want to filter.
3. On the Home tab, click the arrow next to Filter Email, click a filter, or hover over a choice with a right arrow, and choose a filter under the submenu.

How do I organize my work email folders?

Tips for effective email organization

1. Move emails into labeled folders.
2. Categorize each email.
3. Delete emails that are no longer relevant.
4. Schedule time each week to organize your emails.
5. Respond right away.
6. Convert the email to a task.
7. Create rules to automatically file or archive certain emails.

What is the purpose of categories in Outlook?

Categories apply color to items in your Mail, Calendar, People, Tasks, and Notes. In other words, you use categories to label your messages and related items, so that you can organize and track them quickly. Categories appear in the Outlook Web App as colored boxes in the Message List and the Reading Pane.

How do you add a name label in Outlook?

Here’s how to create a label that you can add to any of your messages:

1. On the left side of the page, click More at the bottom of your labels list.
2. Click Create new label.
3. Type the name of your new label and click Create.

How do I label an email folder?

How to create a folder in Gmail on desktop

1. Go to the Gmail website.
2. Click the gear-shaped Settings icon at the top-right of the screen, then select See all settings.
3. In the Labels tab, scroll down to the Labels section and click Create new label.
4. Enter the name of the label you want, then click Create.

How do I customize categories in Outlook calendar?

1. – select an event.
2. – click on the (down triangle) beneath “Categories” in ribbon.
3. – select “All categories…”
4. – select the category you wish to edit.
5. – choose a new color from the “Color” drop-down menu on the right of window.
6. – repeat as desired to change other categories.
7. – click “Ok” button to save changes.

How do you organize emails by category?

How do I show categorized emails in Outlook?

On the Outlook menu, click Preferences. Under Personal Settings, click Categories. Under Show in Navigation Pane, select or clear the check boxes that you want. Note: By default, when you create a new category, the category is displayed in the navigation pane.