How do you Categorize in Outlook 2010?

How do you Categorize in Outlook 2010?

To customize categories:

  1. Locate and select the Categorize command on the Ribbon, then select All Categories… from the drop-down menu.
  2. The Color Categories dialog box will appear.
  3. Select the desired category, then click the Rename button.
  4. Type the new name for the category.

How do I filter Contacts by category in Outlook?

Once you have a few categorized contacts, you’re ready to create a view based on the category as follows:

  1. Click the View tab, choose Change View, and then select Manage Views.
  2. Click New in the resulting dialog.
  3. Give the new view a name, such as Family.
  4. Choose the type of view you want.
  5. Click OK.
  6. Click Filter.

How do I add a category to my Contacts?

Just create one.

  1. Click People > Home > Categorize >All Categories.
  2. Click New, type the name you want to use, and then click the arrow next to the Color box to pick your color. Tip: To make it easy to add contacts to this category, pick a shortcut under Shortcut Key.

Why does my Outlook not have categories?

Why? The IMAP protocol doesn’t support the Category and Flag properties on messages and assigned categories and flags are not synced back to the IMAP server. If you need to use categories, you need to use a POP3 account instead or move the messages to a local pst file.

How do I organize my Outlook contacts?

To sort your contacts, do the following:

  1. Click People.
  2. Click Home > Current View > List.
  3. Click the column heading you want to sort on. For example, to show your contacts alphabetically by last name, click File As.

How do you organize categories in Outlook?

Create a category

  1. Select an email message or calendar event and right-click.
  2. From the Categorize menu, select New category.
  3. Type a name for your category, and then, if you want, choose a color by clicking the category icon.
  4. Press Enter. The category is created and applied to the items you’ve selected.

How do I add a category in Outlook?

How do you Categorize names in Outlook?

Rename a color category

  1. Select an Outlook item (either an email, calendar event, contact, or task.
  2. In the Tags group on the Ribbon, click Categorize, and then click All Categories.
  3. Click a category, and then click Rename.
  4. Type the new name for the color category, and then press Enter.

How do I enable Categorize in Outlook?

Right-click the email message or selected messages, and then select´╗┐ Categorize from the list. Then, do the following: To apply a category: Select the category you want to use.

How do I add categories to Ribbon in Outlook 2010?

For Outlook 2010. Right Click > Customize Ribbon > Drop Down > Macros > Select “Project1. CategoriesButton” and add to a new group.

What is the difference between a contact list and a contact group in Outlook?

There really is no difference between a contact group, contact list, email group, or distribution list when talking about Microsoft Outlook. The terms are used interchangeably.

How do you categorize contacts?

You can group contacts together with labels.

  1. On your Android phone or tablet, open the Contacts app .
  2. At the bottom, tap Contacts.
  3. At the top left, tap Menu. Create label.
  4. Enter a label name and tap OK. Add one contact to a label: Tap Add contact . Select a Contact. Add multiple contacts to a label: Tap Add contact .

Can you have too many categories in Outlook?

Although there is not a limit to the number of categories, too many can pose a problem. You end up getting an unwieldy category list and tend to overthink things. The good news is Outlook will first show you your top 10, and then you can select to see all of them.

Can I organize my Contacts into groups?

Create a group You can group contacts together with labels. On your Android phone or tablet, open the Contacts app . At the bottom, tap Contacts. Create label.

How do I organize my Outlook Contacts?

How many categories can you have in Outlook?

Categories allow you to easily identify and group associated items in Microsoft Outlook. As of the moment, there is no specific limit on creating categories in Outlook.

How do I customize categories in Outlook?

Edit Categories in Outlook

  1. Go to the Home tab and select Categorize,in the Tags group.
  2. Select All Categories.
  3. Select the category you want to change and then take one of the following actions: Change the category title: Select Rename, type a new name, and press Enter.
  4. Select OK when you’re finished.

How do I color Categorize emails in Outlook?

To assign a color category to a message from the message list, right-click the message. Select Categorize, then select a category from the list.

Related Posts