How do you set rules for categories in Outlook calendar?

Open the Outlook desktop app and go to the Home tab. Select Rules > Create Rule. In the Create Rule dialog box, select Advanced Options. In the Rules Wizard, choose the condition you want to use to automatically add a category to the incoming email, then select Next.

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Can you filter by category in Outlook calendar?

The navigation pane lets you filter items by category when you view calendar events, contacts, tasks, and notes. At the bottom of the navigation pane, click Calendar, Contacts, Tasks, or Notes. In the navigation pane, make sure that the category list is showing.

How do I use categories in Outlook 2010?

To apply a category:

Select the desired message, then click the Categorize command on the Ribbon.
Select the desired category from the drop-down menu. Applying a category.
The category will be applied to the message and visible in both the View and Reading panes. The applied category in the View and Reading panes.

Why can’t I Categorize in Outlook calendar?

Make sure the server settings are correct, then type your password to make your account added automatically. You will find your account is added as IMAP, then just check it again to see if the category is available for you.

How many categories can you have in Outlook calendar?

Applying Categories Categories can also be applied to email from the Home ribbon and meetings from the Meeting tab. You can also assign shortcut keys to up to 11 categories to simplify applying categories. From the Categories dialog, select a category.

How do I search my Outlook calendar by category?

Search your calendar

Select the Calendar icon .
In the Search box, type the keywords you want to search. This can include.
A Search tab appears so you can refine the search by Organizer, Subject, and Has Attachments.
Select the X in the Search box to close search and return to the previous view.

How do categories work in Outlook?

Create a category

Select an email message or calendar event and right-click.
From the Categorize menu, select New category.
Type a name for your category, and then, if you want, choose a color by clicking the category icon.
Press Enter. The category is created and applied to the items you’ve selected.

How many Outlook categories can you have?

Categories allow you to easily identify and group associated items in Microsoft Outlook. As of the moment, there is no specific limit on creating categories in Outlook.

How do you add a category color to Outlook calendar?

Create a color category

In any message folder, in the Tags group on the Ribbon, select Categorize > All Categories.
In the Color Categories dialog box, select New.
Type a name for the category and select a color and optionally, a shortcut key.

How do I Categorize my calendar?

How to organize your calendar

Decide what kind of calendar to use. The first step in organizing your calendar is to choose what kind of calendar to use.
Choose a system.
Plan before each day.
Adjust your hours.
Prioritize.
Block out your time.
Include unstructured time.
Break down activities.

How do I add more than 25 categories in Outlook?

Step 1: Select the message that you will add many color categories for. Step 2: Click the Home > Categorize > All Categories in the Tags group. In addition to Categorize button in Home Ribbon, right clicking selected message > Categorize > All Categories is also available.

Can others see Outlook categories?

Categories in Shared Folders Only category names are visible on items when you share folders on Exchange server; colors are per user. Other users will see your categories in a white color (unless it’s already in their color category list). Click the New button.

How do I add categories to Outlook calendar bar?

For the web version of Outlook Calendar:

On the blue toolbar at the top of your screen, click the Cog icon for Settings.
In the search bar, type “Categories” and select Categories from the results.
In the Categories settings window, click Create category.